One of the most critical deadlines you need to meet in order to ensure proper and timely pay for your employees is the Timesheet Approval Deadline. All employee timesheets and absence requests must be submitted AND approved no later than 9:00 pm PST on the Timesheet Approval Deadline in order to be processed and paid on the next payday.

As a reminder, timesheets should be submitted AND approved for the pay period that just ended:

• For hours worked from the 1st to 15th of the month, submit and approve timesheets no later than the second Timesheet Approval Deadline of the month (usually the 19th, 20th or 21st)
• For hours worked from the 16th to the end of the month, submit and approve timesheets no later than the first Timesheet Approval Deadline of the following month (usually the 4th, 5th or 6th)

If the Timesheet Approval Deadline is missed for an hourly employee or an employee requiring additional payments, their pay will be delayed. Once their approved timesheets are received, the payment will be applied to their next paycheck, or, if appropriate, the unit can request an On-Demand Payment.

Best Practice: Though it’s tempting to wait until the Timesheet Approval Deadline to complete payroll activities, the best way to ensure timely processing of pay is to encourage your employees to submit, and their managers to approve, timesheets on the 1st or the 16th of each month (i.e., the day after the pay period closes). It’s also important to remember that the HCM Operations team or the Payroll Office cannot approve timesheets on behalf of a department.

More Deadline Deep Dives

• Payroll Calculation Window (Green Bar)
• Campus Approval Deadline (Exclamation Point Icon)
• UW/Bank Holidays (Yellow Days)
• Paydays (Dollar Sign Icon)
• Additional Payroll Requests Deadline (Clock Icon)